The Karl König Institute

Privacy Policy

1. General information

The owner and operator of this website www.karlkoeniginstitute.org and for the purposes of the European Union’s General Data Protection Regulation (GDPR), the data controller is:

Karl König Institute for Art, Science and Social Life e.V.
Elvirasteig 30
14129 Berlin
Germany

Karl König Institut
Main Office
Meiereifeld 35
14532 Kleinmachnow
Germany
office 'at' karlkoeniginstitute.org

The Karl König Institute (“we”) appreciate your interest and visit to our organisation’s website. This Privacy Policy is meant to help you understand what data is collected via this website, how it may be used, as well as your rights and technical abilities with regards to personal data protection. In doing so, emphasising the importance we place on your privacy so you may feel comfortable in continuing to use this website and supporting our Institute. It also forms the basis for informing users of their rights, as required under the EU’s GDPR.

For more information regarding terms of use, use/misuse of information on this website, please refer to our Website Disclaimer

For further information regarding this Privacy Policy or any other enquiry, please feel free to contact us directly at office 'at' karlkoeniginstitute.org

2. Information collected and privacy of data

We are committed to protecting and respecting all website visitor’s privacy in the collection and processing of any personal data. Any and all personal data collected via this website, or that you provide to the organisation, is done so as seen and voluntarily by you as the user.

Important to note from the onset that other than, and solely, the email that users provide when willingly subscribing to the official Institute Newsletter, this website DOES NOT log or store any other personal data.

Any other information provided by the user voluntarily, such as via the contact form, is sent only by email, over Simple Mail Transfer Protocol (SMTP), to be actioned accordingly as per the request, i.e. for more information relating to the The Karl König Institute, its archive, any publications, events and activities, and is not actually stored on this website as such. Furthermore, this information is held and used in the strictest of confidence for a limited period as needed, and only by authorised personnel for the purpose for which you have provided them.

Some personal information may also be presented in the various publications/articles, as provided by the writer/editor/publisher, and as agreed to be released into the public domain by being posted on this website, the Institute’s newsletter or other third party distributors, such as the book publishers/sellers.

When a user provides information through this website, such as via the contact form or directly over email:

  • Any information collected is used solely by authorised personnel at The Karl König Institute
  • Does not collect any unnecessary information, nor distribute any information externally without the user's knowledge or prior consent, nor collect any information without the user's knowledge or consent
  • Does not allow access to this information by external parties unless required by law under jurisdiction (for example, if the information is subject to a warrant or subpoena under local law), and
  • Does not store any information, personal detail or other on this website.

Nevertheless, in case you disagree with this after submission, please inform us directly in writing, and we shall proceed to take appropriate action, as requested, and to the extent it is technically possible, such as to modify or delete any records accordingly. Please write to office 'at' karlkoeniginstitute.org

3. Transferring personal data outside the EU

As an international organisation with members, associates and collaborations in other countries, we may transfer certain personal data that we collect via this website, or that you provide voluntarily to the Institute, on EU and non-EU data subjects to a country outside the EU, as needed to action the particular enquiry. For instance, enquiries that specifically relate to one of our members or affiliates in another country location.

As such, personal data that we collect via this website, or over email, might also be processed by our members outside the EU. These members may be engaged in, for instance, enquiries relating to publications, various activities and events, as well as donations in their respective locations/regions.

4. Online payment and transition process

IMPORTANT: No online payment transactions are actually made directly on this website. This website DOES NOT accept nor hold any payment information as such.

Only initial enquiries, such as for purchasing a book/publication not otherwise listed on any of our third party book distributors/publishers, activities and events, or other matters, can be submitted through this website's contact form or directly over email, but not confirmed or paid online via this website as such.

Any online transactions for the purchase of books/publications from the Archive are done via authorised and credible third party distributors/book stores, to which the books/publications on this website provide a link to. If a book/publication is to be purchased directly from the Institute, then this is done so outside of this website, following further correspondence, and ultimately payment of an invoice, as agreed, such as with a cheque or bank transfer.

Donations to the Institute can be done either in writing directly to the relevant region’s payment details as outlined in the “Donations” page of this website, either by check or bank transfer, as well as via the secure PayPal platform, where the service are provided by each region’s relevant PayPal entity:

Great Britain – PayPal, Inc.
United States of America (USA) – PayPal, Inc.
Australia – PayPal Australia Pty Limited
Germany and the rest of the European Union (EU) – PayPal (Europe) S.à r.l. et Cie, S.C.A.

If you select to donate via PayPal, you will be re-directed to the relevant PayPal payment screen, where you can proceed to donate using either an existing PayPal account or a credit card. In order for the donation to be processed, you will be prompted to enter your payment details and to accept PayPal’s User Agreement, Privacy Policy/Statement and User Policy.

5. Security and safety when using this website and the Internet

We make every effort to put in place suitable precautions to safeguard the security and privacy of data, and to prevent it from being altered, corrupted, destroyed or accessed by unauthorised third parties.

However, we cannot control each and every risk related to the use of the Internet, and therefore alert you as the website’s user of the potential risks involved in the functioning and use of the Internet at large.

This website includes many links to other external websites or other internet sources. Since The Karl König Institute cannot control these websites and external sources, it cannot be held responsible for the provision or display of these websites and external sources, and may not be held liable for the content, advertising, products, services, or any other material available on or from these websites or external sources, nor their collection of any data. Indeed, each should have their own Privacy Policy and Website or Legal Disclaimer, which the user is strongly encouraged to refer to and review.

6. Right to access, correct and delete data and to object to data processing

Users who have submitted any personal information/data via this website have the right to request a correction or full deletion of this information/data relating to them at no charge, and to object to any further processing of such data, by addressing a written request to office 'at' karlkoeniginstitute.org

Right to data portability. Users also have the right to request any data that they have provided and which we have processed based on your consent or in fulfilment of an enquiry in a standard, machine-readable format at no charge and to the extent it is technically feasible.

If a user would like to unsubscribe from the official Institute Newsletter, they can actually do so automatically by visiting the “Newsletter” page and clicking the “unsubscribe” option and entering the email they wish to take off the list. If any user would in turn like to re-subscribe to this Newsletter, they can do so at any time by simply re-entering their email in this same page.

Of course all newsletters are also available to be downloaded and read as PDF directly from this website from the Newsletter page.

7. Right to file complaints with regulatory authorities

If there has been a breach of data protection legislation, the person affected may file a complaint with the competent regulatory authorities. The competent regulatory authority for matters related to data protection legislation is the data protection officer of the German state in which our Institute is headquartered.

However, a list of other country data protection officers and their contact details can be found at the following link:

https://www.bfdi.bund.de/ZASt/DE/Infothek/AnschriftenLinks/AnschriftenLinks.html?cms_templateQueryString=Anschriften_Links&cms_sortOrder=score+desc

8. Compulsory disclosure of information

The Karl König Institute may be compelled to disclose a certain amount of information by applicable jurisdiction law, such as under local jurisdiction orders or legal notices to produce documents under law.

9. Website traffic trends

In order to better understand user behaviour so to be able to better enhance the user experience on this website, The Karl König Institute collects general statistical information on website activity (such as number of users who visit the website, date and time of visits, number of pages viewed and location, entry page, exit page and links, type of browser, type of device, among other general web browsing statistical information). Collection of such data may involve the use of cookies.

Collection of such information in website traffic trends is standard and commonly practiced on websites throughout the Internet.

Information collected on www.karlkoeniginstitute.org does not identify individuals as such, but it does provide statistics that can be used to analyse and improve the general design and user's experience whilst on this website. The Karl König Institute’s personnel may in turn analyses website traffic trends to help improve the website’s design/development, content, and the overall user experience.

Various data that may be observed through the www.karlkoeniginstitute.org website includes:

  • Standard machine/device identity details (used to visit the website), as is normal and necessary when a user interacts with a website and its server; and
  • ClickStream data on the nature of a user's visit to the site, including server address, user's upper domain category (e.g. .com, .org, .net, .de, .eu, .co.uk, etc.) and thereby origin location, date and time of the visit, path taken to the www.karlkoeniginstitute.org website (e.g. via a search engine and which one, social media driven traffic, or link from at another site), various pages accessed, route taken through the site, exit pages, exit links, sometimes searched words or terminology performed to find the website (as this may also be encrypted by search engines), and any documents downloaded.

10. Cookies policy

This website www.karlkoeniginstitute.org only utilises persistent cookies, essentially for keeping track/observing website visitor trends/statistics via a third party service, as explained above.

This helps to better understand general user behaviour on the website and assist with future design and development in order to enhance overall user experience. This cannot identify personal detail from this information, only general/standard website traffic trends via an IP. Cookies might also be placed in your browser when visiting www.karlkoeniginstitute.org via third party application plug-in or using third party modules, especially utilised during social media interactions.

By continuing to use this www.karlkoeniginstitute.org website, you are consenting to the use of these cookies for the purposes described. If you do not agree to the use of cookies in this or any such way, you could set your browser’s privacy and cookies settings accordingly. Please note, if you disable cookies used, this may impact overall user experience on this or other websites.

Most internet browsers are initially set up to automatically accept cookies. You can change the settings to block cookies or to alert you when cookies are being sent to your device, as well as delete them at any time. There are a number of ways to manage cookies. Please refer to your specific browser instructions or help screen to learn more about how to adjust or modify your cookie browser settings.

If you use different devices to view and access the www.karlkoeniginstitute.org website (e.g. PC, Smartphone, tablet) you will need to ensure that each browser on each device is adjusted to suit your cookie preferences.

For more information about Cookies, such as deleting, disabling or blocking cookies, please visit the external source AboutCookies.org

For more specific information on how to adjust cookie configurations, please refer to your browser. Below are some links and guides to the more common browsers:


11. Social media and third party plugins

Our website uses social media and third party plugins, namely “Add This” and embedded YouTube videos.

“Add this”, operated by Oracle Corporation, is a social media bookmarking service that is integrated into this website with the use of a widget. With this, website visitors can bookmark or share an item, namely an article in the “News and Events” section, using a variety of social media services, such as Facebook, MySpace, Google Bookmarks, Pinterest, LinkedIn, Xing and Twitter. This is done to allow website visitors to share news articles and events with their own social media networks, thereby further promoting our Institute’s many initiatives around the world. Further information about Add this Privacy Policy can be found at the following link: https://www.oracle.com/legal/privacy/addthis-privacy-policy.html

This website also uses a plugin from YouTube, operated by Google, essentially embedding YouTube videos to particular web pages. This is done to complement and enhance the user experience by providing more dynamic relevant content, such as in the form of audio-visual. If you visit one of our pages featuring a YouTube video, a connection to the YouTube servers is established. If you're logged in to your YouTube account, YouTube allows you to associate your browsing behaviour directly with your personal profile. You can prevent this by logging out of your YouTube account or adjusting your YouTube privacy settings.

Further information can be found at the below links:

YouTube Privacy Guidelines https://support.google.com/youtube/answer/7671399?p=privacy_guidelines&hl=en&visit_id=1545582083609-2074019165702084713&rd=1

YouTube Policies and Safety, Community Guidelines: https://www.youtube.com/yt/about/policies/#community-guidelines

12. Privacy policy revision

Such is the nature of the fast moving web, online and digital technology and regulations, as well as the dynamic operations and evolution of any organisation, The Karl König Institute reserves the right and may, in its sole discretion, modify, revise, or update this website's Privacy Policy at any time accordingly in order to be relevant with any updates, and in many instances is compelled to do so.

As the user, you should periodically review the most up-to-date version, and agree to be bound by such modifications or revisions, and to its current relevancy, as presented on this website at any present given time.

The Karl König Institute
office 'at' karlkoeniginstitute.org